I Land Related Documents
1. Sale deed/Title deed – Title document is the document in the name of the landowner/Builder. It reflects the extent of property and from whom the property has been purchased.
2. Prior Deeds – In order to verify the clear and marketable title of the landowner/Builder, the parent/prior deeds for the last 15 years (last 30 years in some cases) will have to be verified.
3. Encumbrance Certificate – Encumbrance Certificate is the certificate that shows if there is any charge on the property, which is in the possession of the landowner/Builder. It is issued by the concerned Sub Registrar’s Office.
4. Possession Certificate – Possession Certificate reflects the ownership and possession of the property and it shows the extent of property and survey/re-survey number. This certificate is issued by the concerned Village Office.
5. Location Sketch – Location Sketch is also issued by the concerned Village Office and it deals with the location of the property in question.
6. Land Tax Receipt – Land Tax Receipt reflects the extent of the property, its survey/re-survey number and in whose name the land tax is being paid. Land tax is usually paid every year.
7. Thandaper Extract: To verify classification of the property, it is advisable to collect Thandaper Extract from the concerned village office.
II Building Related Documents
1.Building Permit – Building Permit is necessary for construction of a high rise building and it is issued by the Panchayat/Municipality/Corporation. It reflects the number of floors and the area in each floor
2. Approved Floor Plan – This is also issued by the Panchayat/Municipality/ Corporation. It reflects the plan for each floor.
3. Other Statutory Approach
a) Clearance from MOEF (Ministry of Environment and Forest) – In case the total area exceeds 20,000 square metres, then clearance from State Environmental Impact Assessment Authority (SEIAA) is required.
b) Aviation Clearance- For carrying out the construction activities clearance from Aviation Department is required.
c) CRZ clearance (Coastal Regulatory Zone) – If the concerned property is lying in the Zone marked as Coastal Regulatory Zone (CRZ), then clearance is required for starting the construction activities.
d) Fire NOC (from the Fire Department) – No Objection Certificate (NOC) from Fire and Rescue Department is also required for initiating the construction activities.
e) NOC from Pollution Control Board (Consent to establish and consent to operate) – Consent to Establish (CTE approval) from Pollution Control Board is required for starting the construction related activities. Also, it is mandatory to obtain Consent to Operate (CTO approval) prior to commencement of the operation activities.
III Possession Related Documents
1.Completion/Occupancy Certificate – Once completion drawing is submitted, inspection by municipal authorities will be carried out and once they are satisfied, Completion/Occupancy Certificate will be issued.
2.Possession Certificate –Once the sale deed is registered, the apartment owner can apply for possession certificate with regard to his/her undivided share of land.
3. Building Tax (latest property tax paid receipt) – After change of registry, the apartment owner can pay building tax with regard to his/her apartment in his/her name.